Rewire Degrees of Freedom
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CONTENTS

1. Quick Start
2. Degrees of Freedom Overview
3. Login
4. Dashboard
5. Graphs
6. Settings
7. Users
8. Organizations
9. Gauges
10. Groups
11. Undelete
12. Logout
13. Contact
14. Terms of Use

QUICK START

• If you are the first user to setup a gauge in this organization, start with Step 1.
• If you are a new user in an organization that already has installed gauges, go to Step 2.
• If you are an established user in an organization that already has gauges installed, go to Step 3.

1. To start the installation of a new Rewire Degrees of Freedom system for your organization, begin here. A default organization and user identity will be setup for you by this installation process on the Rewire Degrees of Freedom database.  You will be able to change the defaults, user information and password after the setup by following instructions found under ***USERS*** below. Now continue to Step 3.


2. Start here if you are a new user in an organization that already has gauges installed. Login at "my.rewireneuro.com". If you cannot login, make sure the administrator added you as a new user. Ask the administrator to make you an organization administrator or a group administrator so you will be able to complete the setup in Step 7 below.
   
   When logged in, you will see more menu choices including Dashboard, Graphs, and Settings. If you are not attempting to install a new gauge, you are finished. You can change your user information and password by following instruction found under ***USERS*** below. If you want to install a new gauge, go to Step 3.


3. To install a new gauge, plug the gauge into an outlet near the freezer to be monitored. It takes a few minutes for the gauge to startup.


4. When the gauge's Wi-Fi light turns blue, it is ready to setup. Go to the Wi-Fi setup on your computer, and look for the RewireSetUp Wi-Fi network that should now be listed or will be in a few seconds.
   
   Click "Connect" and enter the passphrase rewireneuro, to login to the network. At this point, you may see the message under the Wi-Fi network listing as No internet, secured. That's OK. You are connected to the gauge you are about to setup.


5. From your computer's browser, enter rewiresetup.com in the address line. A screen will come up that says Select Wi-Fi Network. Select the Wi-Fi network to which the gauge will be connected. Click Submit. It will take a few seconds for it to come up again.
   
   The new screen asks for the organization's Wi-Fi password and your email address. The email address should be the one you plan to use to log into the system and receive alerts. Click Submit.
   
   It will take a few seconds, and your computer screen may alert you that This page isn't Working and/or There is no internet connection. Ignore it because it relates to the initial setup which is no longer needed. All the lights will go out on the gauge as it reboots. When the reboot is complete, the gauge will show a green light. This means it is connected to your organization's Wi-Fi network.
   
   When the setup is complete, you should receive an email at the address you provided. If are setting up the first gauge for this organization, the email will contain a user password. You can change the user password by editing your user information under Settings/Users/Edit Users.


6. The new gauge should be attached to the outside of the freezer. The probe should be plugged into the gauge, and the probe should be placed in the freezer. The gauge will automatically start logging temperature readings at 15 minute intervals.


7. With the gauge installed, you must complete the final operational instructions below to insure you and others in your organization successfully get temperature alerts.
   1. Go to Settings/Users/Edit Users on the menu. Select your name from the drop down list. If you are the first user setting up the first gauge, your name will be the left hand portion of your email address. You will want to change your name and password. Please fill in your address information. It is critical that you add a mobile phone number and the mobile phone carrier from the dropdown list if you want to receive text alerts. Otherwise, you will only receive email alerts. Also be sure that the Power Alert Contact and Sensor Alert Contact checkboxes are checked to get alerts.
   2. Go to Settings/Organization/Edit Org if you are he first user setting up the first gauge. The organization name will be the left hand portion of your email address followed by Org. Select it from the dropdown list. You will want to change that. Also, change the Organization Type from the dropdown list. Add the organization's address and address type.
   3. Go to Settings/Gauge/Edit Gauge to change the gauge settings. The gauge description will initially be listed as "New gauge by your user name date/time". You will want to make the description meaningful particularily if you will have multiple gauges in your organization and you are relying on others to find a refrigeration unit in case of an alert. For that reason, it is a good idea to use the annotation field to specify the exact location of the unit being monitored. Changing the maximum and minimum temperatures is critical or you won't get meaningful alerts. They both are initially set to 0℃. This will force an alarm condition to test whether you are receiving alert email. If you already have added your mobile phone number and mobile phone carrier on the User page, you should also receive a text alert. The email and test message should arrive within 15 minutes when the gauge first begins monitoring. The Audible Alarms check box is not checked initially. If you want the gauge to sound a loud alarm when the probe temperature gets out of range, check this box. Click Submit to save the changes.
   4. Verify that you are receiving alerts from this gauge. Once you get the initial email and possibly text alert, change the minimum and maximun temperatures on the Gauge page to appropriate levels for your refrigeration unit.
   5. Go to Settings/Group/Edit Group to change the group name.
   6. Go to Settings/Group/Group Settings to add the new gauge to your group and add your name to the group.

   Using the Button on the Gauge

   To Restart Wi-Fi Setup

   Hold the main button until 4 quick beeps (15 sec).

   To Silence Alarm

   Hold the main button for 2 quick beeps (1 sec).

   To Shutdown

   Hold the main button for 3 beeps (5 sec).

    

   OVERVIEW - REWIRE DEGREES OF FREEDOM

   What's Monitored: The Rewire Degrees of Freedom gauges, website, and database have been designed to monitor critical refrigeration and freezer units to cryogenic temperatures.  In addition, it monitors ambient temperature, humidity, and light (in lux).  The system can monitor freezer temperatures from -196°C to 80°C. The ambient temperature range is -40°C to 80°C.  The gauge measures the temperatures every 15 minutes and records the data in a central database.

   Alerts:  If the measured probe temperature is outside a range set by the user, one or more users at the organization will be notified by email and/or text allowing remedial action to be taken in a timely manner.  The system also checks for gauges that are not reporting and can distinguish between a single gauge that is not reporting or an organization wide failure that could result from a power or Wi-Fi failure. Additionally, an audible alarm is sounded at the physical gauge location. Normally, all the users in a group will receive alerts for gauges that are also in that group. However, individual users can be setup to not receive alerts. Email and text messages will continue to be sent every half hour until the alert is acknowledged on the Dashboard (see below). The audible alarm will continue to sound until the button on the physical gauge is pressed for one second. The audible alarm can be set to not sound by using the gauge setup page.

   Who's alerted:  Alerts can be sent directly to the people who can resolve the issue and are responsible for preserving refrigerated material.  For larger organizations with refrigeration units and temperature gauges in multiple locations and/or departments, alerts can be sent to the responsible person(s) in the affected location.  People in other locations do not need to be notified although they could be alerted if desired.

    Requirements:  The Rewire Degrees of Freedom temperature gauge requires a dry location, standard wall socket for AC power, and local Wi Fi in range of the gauge.  The gauge is attached to the outside of the refrigeration unit and the probe goes inside the unit.  The Rewire Degrees of Freedom gauges log through the Wi-Fi system in your organization eliminating the expense of custom wiring.   

   Centralized or decentralized:  All gauges for an organization can be monitored centrally.  In addition, for organizations with critical refrigeration in multiple departments or locations, gauges and users can be divided into groups that can administer and monitor their gauges and users independently. 

   Data availability:  Users can monitor the most recent temperatures for their gauges, graph temperatures over time, or download temperature data. The Web enabled central database allows users to monitor temperatures in the lab, office, home, remote locations, using a phone or a PC as long as internet connectivity is available.  The current temperature data is available on the Dashboard for the entire organization or for a local group.  Probe temperatures and ambient data can be graphed over time.  The data behind the graphs can be downloaded for further analysis or for documentation purposes.  The graphs display the temperature range maintained by the refrigeration unit and also times when the refrigeration unit is opened.  Large temperature swings may damage frozen materials and also may indicate that a refrigeration unit requires maintenance before it becomes critical.

   The temperature gauge requires power to continue logging. It should be plugged into an uninterruptable power source or battery backup. The gauge will continue to log as long as it has power even if the Wi-Fi is temporarily down. Once the Wi-Fi connection is reestablished, logged data saved on the gauge will be uploaded to the central database. The temperature gauge along with an appropriately-sized battery backup pack can accompany material that must be maintained at a consistent temperature to provide a temperature record during transport.

   Security - who can see and do what: Every user must login using their email address and password. The first user to install a temperature gauge in an organization will usually be the organization administrator.  Other users can be set up as group administrators or local users.  Multiple users can be set up in each user type.
   Org Admin: Organization administrators can add new users for the organization and assign them to any of the three security categories.  They can view any page containing their organization's data and can modify data for the organization, its users, groups, and gauges using the settings screens.
   Group Admin: Group administrators have similar powers as org admins only at the group level.  They cannot modify the organization's data or view or modify users, groups, or gauges that are not in their group.  They can add users to the system and place them in their group.  They can maintain user and gauge data in their group.  A group administrator can be a group administrator for multiple groups. 
   Local User: Local users can view and modify their own data on the User page.  They cannot modify anything else.  They can view information for gauges within their group on the Dashboard.  Local users can view temperature graphs for gauges in their groups. They can also download data for these gauges. A local user can belong to more than one group.

   LED lights: The temperature gauge has a set of three lights. If they are green, everything is working properly. They will flash and change colors when the system is booting up. When viewing the gauge with the wires coming out of the top,

   • Top Light: The top light is the system light. It is green when the system is powered up.
   • Middle light: The middle light is the alarm light. If the probe temperature goes outside the allowed range, the middle light flashes red. The light will continue flashing red until either the alarm has been acknowledged on the Dashboard or the temperature returns to the allowed range. There will be a delay until the temperature gauge reports next which can be up to 15 minutes.
   • Bottom light: The bottom light is the Wi-Fi light. If the temperature gauge is logged onto the Wi-Fi, the light is green. A red light indicates that the Wi-Fi connection has been lost. The light is blue during the initial gauge setup indicating that the gauge is in hotspot mode to get Wi-Fi name and password (see Quick Start above).
   If all the lights are out, the temperature gauge does not have power.

   MENU DESCRIPTIONS (in the same order as the menu)

   Login

   Login is based on your email address. Enter it and your password to login. If you attempt to login three times unsuccessfully and your email address is on file, you will be asked if you would like to reset your password. If so, you will sent a new temporary password. Use it to login and then reset it Login Screen Shot.

   Dashboard

   The Dashboard is a snapshot of the current state of your organization's gauges. See Dashboard Screen Shot.  It shows each gauge and the group to which it is assigned along with the gauge description.  The last date and time that the gauge reported is displayed along with the current refrigeration temperature and ambient temperature, humidity, and light readings.  The Dashboard also shows some information about how the gauge was setup including the temperature scale, the minimum and maximum temperatures that trigger alarms, whether or not the gauge is setup to send alarms, and if the audible alarm at the physical gauge location is set. 

   When the temperature goes outside the specified range, the gauge's line on the Dashboard is identified by a red background and email and text notifications are sent to users that have been setup to receive them.  They will continue to receive these alerts every half hour until a user acknowledges the alarm or the temperature returns to its normal range.  An alarm is acknowledged by checking the box in the Ack Alarm column (the checkbox is only displayed when an alarm notification has been sent).  Once acknowledged, the person's name that acknowledged it and the date and time are displayed.  In addition to temperature alarms, "Gauge Not Reporting" alarms are also detected and handled in a similar manner except it will be identified by a blue background.  If the last temperature reading was outside of the normal range and the gauge is not reporting, the gauge data is displayed with a blue background and red outline.

   Finally, the dashboard allows the user to go directly to a specific gauge's temperature graph.  Click the radio button on the desired gauge line and click refresh.  See the Graph's description below.   

   Graphs

   The graph page allows you to display refrigeration temperatures over time.  You can select a gauge, the number of readings to graph, and the data to be graphed.  You can choose ambient temperature, humidity, light, and/or probe temperature.  Probe Graph Screen Shot and Ambient Graph Screen Shot .   Additionally, you can select Data Download to export all the gauges data for the selected time frame.  Download Screen Shot

   Settings

   Clicking Settings on the menu creates a dropdown menu of items that allow you to tailor temperature monitoring for your organization. What you can see, add, or maintain depends on your security level (see Security above). The settings dropdown contains Users, Organizations, Gauges, Groups, and Undelete. Most of these sections have an Add and Edit page where the Edit page allows you to select the item to be maintained.

   Users

   The User page allows you to add, change or delete users. Organization Administrators can maintain anyone's information in their organization. Group Administrators can maintain data for users who are in their group. Local Users can only modify his or her own data. No one can delete his or her own data. See User Screen Shot.

   ***IMPORTANT***

   • Email address: Make sure the email address is valid so the user is able to receive email alerts from the system.
   • Password: The password must be at least eight characters long with 3 of the 4 following attributes:
     1 upper case letter,
     1 lower case letter,
     1 number, and
     one of these special characters , . _ - + = : @.
     
   • Phone mobile: The mobile phone number must be valid so the user can receive text alerts.
     
   • Mobile phone Carrier: The correct carrier is required so the user can receive text alerts.
     
   • Primary contact: If checked, this is the person Rewire Neuroscience will contact within the organization.
     
   • Power alarm contact: This user will receive notifications of power outages.
     
   • Sensor alarm contact: This user will receive notification when the reported probe temperature is outside the temperature set on the Gauge page.
     
   • Submit: The submit button applies change made on the page to the central database.
     
   • Cancel: Discards any changes made on the page. NOTE: clicking a menu button before submitting changes will also discard any changes made on the page.
     
   • Delete: Clicking this button will delete this user. Only organization administrators and group administrators can delete user data. A user cannot delete his or her user record.

   Organizations

   The Organization page is required and is used to tie together all the temperature gauges installed at the organization and the users that monitor and maintain the gauges. The page contains the name and address of the organization. In addition, the time zone for the organization is set based on the zip code set on this page for organizations in the U.S. The time zone can be set manually by using the dropdown list if it has not been set by the zip code. See Organization Screen Shot.

   Gauges

   Each temperature gauge must be setup with its own page. An organization can have multiple gauges monitoring many refrigeration units, each with different temperature requirements. This page allows you to uniquely identify each gauge with a description and annotation. The annotation could be used to document the gauge location. See Gauge Screen Shot Fahrenheit Celsius: Temperatures can be reported in either Fahrenheit or Celsius.
   Maximum and minimum temperatures: These define the temperature range that must be maintained. Temperatures outside this range will trigger an alarm if the Send Alarms box is checked farther down on this page.
   Wi-Fi Type: The Wi-Fi Type is either Pre-Shared Key (common in home Wi-Fi networks), Enterprise networks (used in large organizations), and Open (used for public access). BE CAREFUL CHANGING ANY Wi-Fi PARAMETERS. This is useful if your organization has two networks. Both can be setup using this feature. The gauge will use the one with the strongest signal.
   Wi-Fi Network Name: If a new network name is entered, the network will be added to the networks that the gauge can use. Leaving the name unchange will update its network parameters.
   Pre-Shared Key WiFi Password: The password: The Wi-Fi password for small networks. It must be reentered on the next line. If the Wi-Fi password on the router is going to changedd, it must be changed here first but just shortly before the router password is changed. The gauge will be temporarily off-line until the passwords are in sync. While off-line,the gauge will continue to log to an internal stack. When the gauge come back on line the temperature records in the stack will be uploade to the database on the server. NOTE: if the password name is changed on the Wi-Fi router before it is change here, the gauge will be off-line and the password will need to be updated from the physical gauge by using the setup procedure. When the gauge is off line, it is not communication with the server and, as a result, changes made on this screen will not be uploaded the the gauge until communications are reestablished.
   Enterprise WiFi User and Password: Enterprise networks use both a user name and password, so when an employee leaves an organization, everyone else in the organization doesn't need to change their Wi-Fi password. The best practice is to ask your network administrator for a user ID and password that can be used exclusively for the gauges in your organization. Have the password set so it will not expire.
   Gauge status: This field documents the gauge status. It can be Normal, Temperature Alarm, Power Alarm, Temp and Power Alarm, Off State, Alarm Prevention, and Alarm acknowledged.
   Gauge Measurement Interval: The gauge records temperature every 15 minutes by default. You can change the interval to 30 or 60 minutes. As an option, the interval can be reduced to 5 or 1 minutes for an additional fee to cover data storage costs.
   Time Zone: By default, the time zone is automatically set based on your organization's zip code for U.S. organizations. Note: the zip code needs to be set on the Organization screen for it to be set automatically. If an organization has gauges in locations that have a different time zone or for organizations in other countries, the time zone needs to be set here.
   Send Alarms: If checked, the gauge will send temperature alarms; otherwise, alarms will be suppressed.
   Send power/Wi-Fi alarms: If checked, alerts will be sent when the gauge has not reported for a half hour. This could be due to the gauge being unplugged, a power outage, or Wi-Fi failure.
   Audible alarm: If checked, the physical gauge will sound a shrill alarm when the temperature is outside the normal range.
   Smart Alarm Detection: Checking this box suppresses alarms sent as the result of temperature spikes that can occur when a freezer door is opened. Alarms that are due to temperature readings creaping up or spikes that last over 1/2 hour are still reported.
   Sensor checkboxes: These check boxes determine which sensors are reported on the Dashboard.
   Submit: The submit button applies changes made on the page to the central database.
   Cancel: Discards any changes made on the page. NOTE: clicking a menu button before submitting changes will also discard any changes made on the page.
   Delete: Clicking this button will delete this gauge.

   Groups

   The Group page is simple in that it only requires a group description. At least one group is required for your organization. Groups are used to tie user and gauges together to help manage organizations with refrigeration units in different locations or departments. See Group Screen Shot

   The Group Setup page is used to organize users and gauges into groups. See Group Setup Screen Shot. Select the group that you want to setup. Users that are setup for the organization but not in the group are shown in the upper right box. By clicking on a user and pressing Submit, the user will be added to the group. Gauges can be added to the group in the same way. Multiple users and gauges can be selected by clicking while holding down the control or shift key. Users and gauges can be removed from a group by clicking on them in the left hand boxes and then clicking Submit. They should now appear in the "Not in Group" boxes.

   Undelete

   Organization administrators and group administrators can undelete users, gauges, and groupd that were deleted by mistake. Click on the item(s) that you want to undelete and click Submit. To undelete more than one item at a time, hold down the control or shift key while you click on rows to be undeleted. All highlighted rows will be undeleted when Submit is clicked. To leave the page without undeleting the highlighted rows, click on cancel. See Undelete Screen Shot

   Logout

   Clicking Logout on the menu removes your credentials from the page. The menu is redisplayed with only Login and Help options.

   Contact

   For Tech Support or other inquiries, email us at email: us@rewireneuro.com

   Rewire Neuroscience
   10725 SW Lancaster Rd
   Portland, OR 97219
   
   (503) 567-8451